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Court Record Requirements

Complete Names of Children Required

The complete names of children shall be used in cases brought under statutes that are deemed confidential pursuant to state or federal statutes, including cases filed pursuant to Chapter 13.34 and Chapter 71.34 RCW. The complete names of children and other identifiers shall be included in the Confidential Information Form or similar document for cases filed under Title 26 or Title 13.

Orders Issued For Protection of a Child

If a child is a person protected by a criminal no contact order issued pursuant to 10.99 RCW, an anti-harassment order issued pursuant to 10.14 RCW, an order of protection issued pursuant to 26.50 RCW or a restraining order or order of protection issued pursuant to 26.09 RCW, 26.10 RCW, 26.26 RCW, RCW 26.52.020, or any other court order entered for the protection of the child, the child's full name and other identifiers shall be included on petitions and orders as necessary for entry of the order into the Judicial Information System (JIS) and/or the Washington Crime Information Center (WACIC).

In family law cases, the date of birth of a child shall be included in court records only as authorized by GR 22.

If access to a child is restricted pursuant to CrR 3.2(d)(1), the court may include the full name of the child on the order.

GR 31 (e) - Personal Identifiers Omitted or Redacted from Court Records (PDF)

(2) The responsibility for redacting these personal identifiers rests solely with counsel and the parties. The Court or the Clerk will not review each pleading for compliance with this rule. If a pleading is filed without redaction, the opposing party or identified person may move the Court to order redaction. The court may award the prevailing party reasonable expenses, including attorney fees and court costs, incurred in making or opposing the motion.

GR 31 (g) - Bulk Distribution of Court Records (PDF)

(1) A dissemination contract and disclaimer approved by the JIS Committee for JIS records or a dissemination contract and disclaimer approved by the court clerk for local records must accompany all bulk distribution of court records.

(2) A request for bulk distribution of court records may be denied if providing the information will create an undue burden on court or court clerk operations because of the amount of equipment, materials, staff time, computer time or other resources required to satisfy the request.

(3)The use of court records, distributed in bulk form, for the purpose of commercial solicitation of individuals named in the court records is prohibited.

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